The Office of the Registrar maintains the University's course inventory and publishes Student Policies, the Undergraduate Catalog, and the Graduate Catalog.
The Catalogs are published on a two-year cycle (electronic format only). Revisions in academic programs and courses in the catalog should anticipate program and course needs over the two academic years following publication (Year 1: Fall, Spring, Summer; Year 2: Fall, Spring, Summer).
Departments should refer to the Academic Programs and Agreements website for information regarding processes and procedures for development of new programs and courses at 世界杯官方app. Also see Developing Graduate Degree Proposals on The Graduate School website.
Catalog revisions must be made in the online catalog management system (CourseLeaf). Log into CourseLeaf (http://next.catalog.zjjxhcj.com) using your my世界杯官方app ID (abc123) and passphrase. Use Firefox or Chrome web browsers.
To request access to CourseLeaf or help logging into the system, contact CatalogEditor@zjjxhcj.com.
To schedule a training for your department, please contact Catalog Editor.
This table shows the effective dates that should be used in proposals for different academic program change types, including new academic program proposals. These dates should be used for the “Desired Implementation Date” field. These are the dates the change would go into effect (and be published in the catalog) after receiving all approvals. The submission of a change in CourseLeaf should be made by the published catalog update deadlines so it can progress through the workflow in time to meet the selected effective date.
| Change Type | Effective Date for Undergraduate Change | Effective Date for Graduate Change |
|---|---|---|
| Add a new degree program | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Add a new concentration | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Add a new certificate | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Add a new minor | Effective with new catalog only. Next date: Aug. 20, 2026 | Not Applicable |
| Update an existing degree program | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Update an existing concentration | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Update an existing certificate | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Update an existing minor | Effective with new catalog only. Next date: Aug. 20, 2026 | Not Applicable |
| Program/Certificate credit hour change | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Program CIP Code change | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Method of Delivery change | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Closing a degree program* | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Closing a concentration | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Closing a certificate | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Closing a minor | Effective with new catalog only. Next date: Aug. 20, 2026 | Not Applicable |
| Adding a new course subject code | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Adding new courses (associated with a new degree program or certificate) | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Adding new courses (NOT associated with a new degree program or certificate) | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Updating existing course descriptions (including prerequisites, contact hours, SCH, repeatability) | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Name change for an existing program, certificate, concentration, or minor | Effective with new catalog only. Next date: Aug. 20, 2026 | Effective with new catalog only. Next date: Aug. 20, 2025 |
| Name change for a department* | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Merging existing departments or creating new departments* | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
| Moving programs across departments or colleges* | Effective August 20 or January 1 of each year | Effective August 20 or January 1 of each year |
*It is preferable that this change is done in line with the catalog update cycle, but at the very least it should NOT be made effective mid semester.
2025-2027 Graduate Catalog
For questions about catalog and course inventory production, please contact CatalogEditor@zjjxhcj.com.
Past issues of the Student Policies, Undergraduate Catalog, and Graduate Catalog are located on the 世界杯官方app Course Catalog Archive page.
The catalogs are published on an alternating two-year cycle in electronic format only. The online catalog is the official version and thus must remain a predominantly static document for the duration of the two years. Once published, very limited changes may be made before the next catalog revision cycle.
The course inventory is the set of courses that the university is authorized to teach by the Texas Higher Education Coordinating Board (THECB). Only courses that are listed in the course inventory may be counted for formula funding.
If a course is taught without being in the course inventory, student credit hours and state funding for that course are lost for that semester. If students are enrolled only in courses not listed in the official course inventory, they will not be included in the official student count for the semester. The course inventory is updated annually in the fall for the following academic year.
A new course or a change to an existing course must be recorded in the inventory before it may appear in a university catalog.
The addition of a new course, a change to existing course, or the deletion of an existing course is made within the CourseLeaf Course Inventory Management (CIM) System. To request access to CourseLeaf, contact CatalogEditor@zjjxhcj.com.
Untaught courses listed in the catalog lead students to believe these courses will be available.
From Reporting and Procedures Manual for Texas Public Universities, Texas Higher Educational Coordinating Board Education Data Center:
The inclusion on the inventory and in college catalogs of courses not offered may mislead students about the breadth of learning opportunities at an institution. Any course untaught as an organized class or individual instruction course for four consecutive years will be automatically deleted from the course inventory. The Coordinating Board will furnish annual records of untaught courses deleted to help each institution keep its course inventory up-to-date.
A list of all untaught active courses in the Texas Higher Education Coordinating Board inventory will be sent to academic departments at the start of each catalog revision cycle for review and consideration for deletion from the next catalog and course inventory.
For questions about catalog and course inventory production, please contact CatalogEditor@zjjxhcj.com.
⇧ Back to the top世界杯官方app Student policies (formerly Information Bulletin) is published each summer (electronic format only) for the following academic year (Fall, Spring, and Summer). Student Policies is a static document for the duration of the year and all revisions must be made during the regular annual update process.
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